Current Vacancies 08/21/2023
Job Title: Secretary / Receptionist, On-Call
Division: Tribal Operations
Location: Bethel
Closing Date: Open Until Filled
Reports To: Director of Housing Management
Supervises: None
Compensation: Range 3
FSLA Status: Non-Exempt
Job Status: On-Call
Job Summary
Under the direct supervision of the Director of Housing Management, provides front desk reception and support to all departments.
Job Qualifications
Minimum Requirements:
- High School Diploma or GED equivalent.
- Valid State of Alaska driver’s license.
- Two years of experience in a high-volume customer service in an office environment.
Desirable:
- Yup’ik speaking preferred.
- Two years of experience in a computerized office setting and familiarity with MS Office programs including: Word, Excel, Access, MS Project, Windows Operating Systems, Internet and related programs.
Duties and responsibilities but not limited to:
Job Requirements
- Ability to work independently, accurately and detailed in an atmosphere of frequent interruptions.
- Ability to learn, follow and apply a system of complex regulations, policies and procedures.
- Ability to tactfully handle difficult situations with sensitivity and good judgment.
- Ability to add, subtract, multiply, divide and compute percentages.
- Ability to maintain complete confidentiality of all information obtained through interaction with employees and client interactions.
- Ability to communicate effectively, both orally and written.
- Ability to plan and organize work assignments, including schedules and filing systems.
Job Duties
- Answer all incoming calls and direct them to the appropriate department and employee.
- Greet all incoming visitor and direct them to the appropriate employee.
- Receive, open, date stamp and distribute all incoming mail.
- Receive, record, and deposit incoming tenant, homebuyer payments and receives housing applications.
- Type and verify authorization signature on purchase orders and travel requests for all departments.
- Maintain pending Travel Authorizations files for all departments.
- Ensure outgoing correspondence is properly metered for the post office.
- Maintain supplies and contact repairman for maintenance and repairs on general office equipment.
- Track and order general office supplies, such as paper and envelopes.
- Provide clerical support for other departments as needed.
Job Environment & Physical Demands
Work environment includes normal office work with extended hours of sitting and operation of standard office and computer equipment. No unusual physical demands. Occasionally, being able to lift and carry up to 50 lbs.
Other Information
In addition to the essential duties listed above the Secretary / Receptionist is expected to:
- Demonstrate efficient time management and prioritization of workload daily with frequent interruptions.
- Work independently and with other employees with clear effective communication.
- Maintain strict confidentiality of all programs and client information.
Department: Development
Reports to: Chief Operating Officer
Supervises: Yes
Compensation: Range 10
FSLA Status: Exempt
Job Status: Full-Time, Regular
Job Summary:
Under general supervision of the Chief Operating Officer, directs New Construction and Development activities of the Housing Authority – Design, Planning and Engineering.
Job Qualifications:
Minimum:
- Valid State of Alaska driver’s license.
- Ten years experience managing staff.
- Seven years experience working in a construction management, general contractor, architectural design-build or related capacity.
- Graduate of a four-year college or university with a Construction Management; Architecture, Engineering or similar degree. Additional experience may substitute for the degree requirement.
- Willing and able to travel to remote villages throughout the year.
Desirable:
- ▪ Yup’ik speaking preferred.
- ▪ Five years experience in a computerized office setting and familiarity with AutoCadd, MS Office programs including: Word, Excel, Access, MS Project, Windows Operating Systems, Internet, RS Means estimating programs and related programs.
- ▪ Knowledge of HUD, Code of Federal Regulations; NAHASDA; AHFC; Grants; Contracts; Contract Administration; construction cost estimating; budget preparations for capital projects; Force Account; Planning and Infrastructure.
Job Duties:
Duties include, but are not limited to:
- Supervise, hire, discipline, train, and evaluate personnel in the Development Department.
- Responsible for the development, planning, budgeting, scheduling and appropriate staffing levels based on projected workloads for the Development activities of the Housing Authority.
- Act as primary Housing Authority liaison with architects, developers, consultants and contractors in matters related to the development of housing, including site acquisition and development, dwelling construction and warranty work.
- Overall responsibility for proper implementation of Development activities in accordance with the applicable Federal, State, and local laws and regulations and the Housing Authority policies.
- Prepare and submit development reports to the Board of Commissioners, Chief Executive Officer, Chief Operations Officer, and others as required.
- Research and coordinate with architects and engineers to provide bid and construction documents.
- Evaluate bids and proposals, and provide selection recommendations to the Board of Commissioners, Chief Executive Officer, and Chief Operations Officer.
- Assist with contract signing and execution.
- Develop and administer RFP’s, IFB’s and contracts, and construction contracts.
- Ensure compliance with and enforcement of all aspects of contract requirements, including litigation.
- Inspect all development activities with staff, contractors, and Force Account Staff, including site visits.
Job Requirements:
- Knowledge of principles, practices, equipment, procedures and materials pertinent to the
construction, maintenance, repairs and alterations of buildings and equipment. - Knowledge of codes and enforcement policies, including fire, handicapped accessibility, safety
and environmental requirements. - Proven ability in departmental and program budget development in project management,
planning, design and construction. - Knowledge of construction contract administration and demonstrated ability to inspect and
enforce contract specifications and construction contracts. - Knowledge of building industry standards for construction, including a working knowledge of
residential and commercial building trades such as carpentry, plumbing, electrical, painting, mill
work, roofing and energy conservation, with specific knowledge of building practices in rural
Alaska. - Ability to read blueprints, develop cost estimates and write specifications to coordinate the
activities of architects, engineers, contractors, consultants and developers. - Ability to communicate with municipal officials, citizens groups, the general public and
associated agencies involved in housing planning processes. - Ability to deal with the public and other employees with courtesy, tact and good judgment.
- Ability to write clearly and legibly.
- Ability to add, subtracts, multiply, divide, compute percentages, and make other arithmetic
calculations. - Ability to learn, follow and apply a system of complex regulations, policies and procedures.
- Ability to work independently, accurately and detailed in an atmosphere of frequent interruptions.
- Ability to plan and organize work assignments, including schedules and filing systems.
- Ability to maintain complete confidentiality of all information obtained through interaction with
employees and client interactions. - Carry out supervisory responsibilities in accordance with the organizations policies and
procedures and applicable laws. - Communicate changes and progress, respond promptly to customer needs, meet commitments,
assess own strengths and weaknesses, strive to build knowledge and skills, build morale and
provide vision and inspiration to peers and subordinates. - Other duties as assigned.
Job Environment and Physical Demands:
Work environment includes normal office work with extended hours of sitting and operation of standard office and computer equipment. As well as, requires moderate travel by small aircraft, and exposure to outside weather, extreme cold and wet or humid conditions. No unusual physical demands. Occasionally, being able to lift 50 lbs., walk, climb or balance, kneel, crawl, talk and hear. Close distance color, peripheral and depth vision.
This Job Description reflects the AVCP Regional Housing Authority’s best effort to describe the requirements and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications for the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract. Your signature indicates you have read the Job Description and understand the requirements and qualifications for the job in return for salary compensation.
Job Title: Special Projects Coordinator
Division: Facilites
Location: Bethel
Closing Date: Until Filled
Department: Facilities
Reports To: Director of Facilities
Supervises: Yes
Compensation: Range 5
FSLA Status: Non-Exempt
Job Status: Full-Time
Job Summary:
Under general supervision of the Director of Facilities, plans, organizes, and manages tasks and resources to renovate, repair, and weatherize homes under the Guidance of Homeowner Assistance Fund Program and AVCP RHA’s Homeowner Assistance Fund Plan.
Conduct pre-inspection, assessment of costs and scope of work, purchase, and delivery of equipment and material, and hire AVCP RHA Force Account crew to provide the labor, provide post assessment and inspection, and homeowner education on homeowner upkeep and maintenance if needed.
Job Qualifications:
Minimum Requirements:
- Valid Statue of Alaska driver’s license.
- Two years experience supervising employees.
- Ten years of related experience in construction. A college degree in a related field can be substituted for four of the ten years.
- Willing and able to travel to remote villages throughout the year.
Desirable:
- Yup’ik speaking preferred.
- One-year experience in a computerized office setting and familiarity with MS Office programs including Word, Excel, Access, MS Project, Windows Operating Systems, Internet, and related programs.
Duties and Responsibilites but not limited to:
- Supervise, hire, fire, train, and evaluate the Force Account Staff.
- Break assigned projects into easily manageable scheduled tasks, communicate with the team, and track tasks as work progresses.
- Plan, manage, and close out projects through to completion for rehabilitation, modernization, and weatherization.
- Manage projects regarding time frame, funding limits, procedures, staffing, and allotment of available resources to various phases of projects.
- Implement AVCP Regional Housing Authority’s and HUD’s procurement and inventory control policies.
- Draft, recommend, and monitor budgets weekly with the team and the Director of Facilities.
- Prepare reports and schedules for the Director of Facilities.
- Coordinate plans with the Director of Facilities, engineers, and suppliers.
- Coordinate project activities with activities of government regulatory and reporting control.
- Other duties as assigned.
Job Requirements
- Ability to deal with the public and other employees with courtesy, tact, and good judgment.
- Ability to add, subtract, multiply, divide, compute percentages, and make other arithmetic calculations.
- Ability to learn, follow and apply complex regulations, policies, and procedures.
- Ability to work independently, accurately, and detailed in an atmosphere of frequent interruptions.
- Ability to plan and organize work assignments, including schedules.
- Ability to maintain complete confidentiality of all information obtained through interaction with employees and client interactions.
- Carry out supervisory responsibilities by AVCP Regional Housing Authority’s policies and procedures and applicable laws.
- Communicate changes and progress, respond promptly to customer needs; meet commitments; assess own strengths and weaknesses, strive to build knowledge and skills, build morale, and provide vision and inspiration to peers and subordinates.
Job Environment:
Regular exposure to travel by small aircraft, outside weather, extreme cold, wet, or humid conditions, and occasional exposure to moderate heights and loud noise.
Job Physical Demands:
Lift/carry more than 70lbs., walk, climb, or balance, kneel, crawl, talk, and hear. Close, distance color, peripheral and depth vision.
Job Title: Compliance Office
Department: Facilities/Special Projects
Reports to: Compliance Manager
Supervises: None
Compensation: Range 4
FSLA Status: Non-Exempt
Job Status: Full Time, Regular
Job Summary
Under direct supervision of the Compliance Manager, works to ensure the integrity of Homeownership units in the Mutual Help Program, Homeownership Program and the Very Low Income Housing Programs. Also ensure the integrity of the units used under the Rental Voucher Assistance Program.
Job Qualifications
Minimum Requirements:
Desirable:
- High School Diploma or GED equivalent.
- Valid State of Alaska driver’s license.
- One year experience in counseling homebuyers, tenants or related work.
- Two years of experience in building maintenance or related work.
- Willing and able to travel to remote villages throughout the year.
- Yup’ik speaking preferred.
- One year experience in a computerized office setting and familiarity with MS Office programs including: Word, Excel, Access, MS Project, Windows Operating Systems, Internet and related programs.
Duties and responsibilities but not limited to:
Job Requirements
- Ability to troubleshoot heating, electrical and plumbing problems over the phone.
- Ability to work independently, accurately and detailed in an atmosphere of frequent interruptions.
- Ability to tactfully handle difficult situations with sensitivity and good judgment.
- Ability to learn, follow and apply a system of complex regulations, policies and procedures.
- Ability to add, subtract, multiply, divide and compute percentages.
- Ability to maintain complete confidentiality of all information obtained through interaction with employees and client interactions.
- Ability to communicate effectively, both orally and written.
- Ability to plan and organize work assignments, including schedules and filing systems.
Job Duties
- Works to ensure homebuyer’s are keeping the housing units in good repair and within federal, state and the Housing Authority requirements.
- Works with landlords for the inspection of units under the Rental Voucher Assistance Program.
- Assist the homebuyers by counseling and providing technical assistance to perform all types of maintenance, repair and/or replacement to buildings and equipment including heating systems, foundations, electrical, glazing, roofing, carpentry, cement/masonry, flooring, painting and other areas.
- Work with homebuyers to plan seasonal preventative maintenance for the homebuyer to implement, including furnace tune-up and repairs, building leveling and fire alarm and suppression equipment testing and tagging.
- Communicate with homebuyers through telephone and written contact.
- Instruct homebuyers, moving into new units or vacates, on the proper use of project finished equipment and care of building and grounds.
- Use and implement the instructional session with homebuyer’s on the proper use of equipment installed under the Modernization Program.
- Perform annual inspections of homeownership units to assess the needs of maintenance, repair and/or replacement by the homebuyer.
- Work with homebuyers to determine the cause and damage and make recommendations to remedy deficient conditions by developing and implementing a plan of action.
- Use the notice process to contact homebuyers on breach and the cure of breaches of the homeownership agreement.
- At the request of the homebuyer’s: prepare and calculate materials, supplies and labor costs to address homebuyer maintenance repair and replacement to the unit to be paid by the homebuyer.
- Develop a homebuyer manual including a list of vendors.
- Implement workshops on homebuyer maintenance of house including but not limited to boiler maintenance/repair, foundation leveling, electrical and plumbing.
- Work with the Development Department for proper reporting and work of warrant issues.
- Maintain a vendor list for homebuyers.
- Other duties as assigned.
Job Environment and Physical Demands
Work environment includes normal office work with extended hours of sitting and operation of standard office and computer equipment. As well as, requires regular travel by small aircraft, and exposure to outside weather, extreme cold and wet or humid conditions. Lift and carry 50 lbs., walk, climb and/or balance, kneel, crawl, talk and hear; as well as, close, distance color, peripheral and depth vision.
This Job Description reflects the AVCP Regional Housing Authority’s best effort to describe the requirements and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications for the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract. Your signature indicates you have read the Job Description and understand the requirements and qualifications for the job in return for salary compensation.
How to Apply:
A separate application must be submitted for each position applying for.
Submit a completed AVCP – Regional Housing Authority employment application and resume to:
| Mail to: | Deliver to: | Fax/email to: |
| AVCP – RHA PO Box 767 Bethel, AK 99559 | AVCP – RHA 411 Ptarmigan Road Bethel, AK 9559 | 1-907-543-4020 ATTN: Human Resources hr@avcphousing.org |
Notice
Pursuant to Section 7(b) of the Indian Self-Determination and Education Assistance Act of 1975, 25 U.S.C. § 450e(b), AVCP – Regional Housing Authority agrees to give preference to Indians who can perform the work required regardless of age, sex, religion, or tribal affiliation for training and employment opportunities. To be considered under Indian Preference, you must provide verification with your application and resume. AVCP – Regional Housing Authority is an “At-Will” equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against.
AVCP Regional Housing Authority is an “At-Will” equal opportunity employer with Indian American/Alaska Native Preference pursuant to 7(b) of the Indian Self-Determination and Education Assistant Act of 1975.
All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against.
These job descriptions reflects the AVCP Regional Housing Authority’s best effort to describe the requirements and qualifications of the jobs described. They are not an exhaustive statement of all the duties, responsibilities or qualifications for the jobs. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract. Your signature indicates you have read the Job Description and understand the requirements and qualifications for the job in return for salary compensation.